Quick answer: Each month an outsourced accounting firm typically records your transactions, reconciles bank accounts, prepares or processes payroll if included, handles statutory payments and sends a management report. You still send documents on time and approve payments. EPF, PERKESO and monthly tax deduction payments fall due by the 15th, so agree a document cut-off date early in the month.
Key takeaways
- Typical monthly work: record, reconcile, pay, report and review.
- You send documents and approve payments. The firm does the processing.
- EPF, PERKESO and monthly tax deduction (PCB) are due by the 15th.
- EA forms are due by end of February and Form E by 31 March.
- Agree a monthly cut-off date and report date in writing.
A Typical Month
Collect documents
Send sales invoices, purchase bills, receipts and expense claims by the agreed cut-off date. Share bank statements or give bank feed access.
Record and reconcile
The firm records the transactions and reconciles bank accounts, so the books match the bank.
Suppliers and customers
If included, the firm prepares supplier payment lists for your approval and follows up customer invoices.
Payroll and statutory payments
If included, the firm runs payroll and prepares EPF, PERKESO and monthly tax deduction payments, which are due by the 15th of the following month.
Review and report
The firm reviews the figures and sends a management report. Directors read it and ask questions.
Plan ahead
The firm reminds you of coming deadlines, such as the tax return, CP204 instalments and the annual return.
Dates That Matter
| Item | Due date | Source |
|---|---|---|
| EPF contributions | On or before the 15th, for the previous month | KWSP |
| Monthly tax deduction (PCB) | On or before the 15th of the following month | LHDN |
| PERKESO contributions | By the 15th of the following month | PERKESO |
| EA form to employees | On or before the last day of February | LHDN |
| Form E | On or before 31 March, with C.P.8D | LHDN |
| Financial statements circulated (private company) | Within 6 months from the financial year end | SSM |
| Financial statements lodged | Within 30 days after circulation | SSM |
Want a monthly routine that runs itself? We will set the cut-off dates and reports for you.
Who Does What?
What the firm does
Monthly
- Records transactions and reconciles bank accounts.
- Runs payroll and statutory payments, if in scope.
- Prepares the management report.
Yearly
- Prepares financial statements and tax computation.
- Prepares the filings agreed in scope.
What you do
Monthly
- Send documents by the cut-off date.
- Approve payments and payroll.
- Read the report and ask questions.
Yearly
- Sign the directors' report and statements.
- Confirm the tax and filing figures.
Frequently Asked Questions
Quick answers on monthly outsourced accounting.
What does an outsourced accounting firm do each month?
Typically it records transactions, reconciles bank accounts, handles supplier bills and customer invoices if included, runs payroll if included, files monthly statutory payments, prepares management reports and answers your questions. The exact scope is set by your agreement.
What do I still have to send?
Sales and purchase documents, bank statements if not on a feed, expense claims, payroll changes such as new hires and resignations, and answers to queries.
When are EPF contributions due?
On or before the 15th of the month, for the previous month's salary. For example, January salary is paid by 15 February.
When is monthly tax deduction (PCB) due?
On or before the 15th day of the following month, according to LHDN's employer guidance.
When are PERKESO contributions due?
By the 15th of the following month.
When do I give employees their EA form?
On or before the last day of February in the following year.
When is Form E due?
On or before 31 March of the following year, submitted with C.P.8D.
When must financial statements be ready?
A private company circulates them within six months from the financial year end and lodges them with SSM within 30 days after circulation.
What is a monthly management report?
A summary of income, costs, profit, cash, receivables and payables. Agree the format and the date you will receive it.
What is a bank reconciliation?
A check that the company's books match the bank statements, so differences are found and explained.
What if I send documents late?
Reports and filings that depend on them can be late too. Agree a cut-off date each month.
Does the firm handle e-Invoicing?
It depends on your scope. Ask whether the firm helps with MyInvois submissions and how they connect to your books.
Sources
Official sources
- KWSP, Employer mandatory contribution
- LHDN, Employer responsibilities
- SSM, Company Directors' Responsibilities booklet
This page is general information, not legal advice. Agencies change their requirements, so confirm the current rules with KWSP, PERKESO, LHDN and SSM, or with us, before you act. Checked November 2026.
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